RENEWI plc
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Dear Shareholder |
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NOTICE OF ANNUAL GENERAL MEETING – 13 July 2023 |
9 June 2023 |
Our Annual General Meeting (“AGM”) will be held at the offices of Ashurst LLP, London Fruit & Wool Exchange, 1 Duval Square, London, E1 6PW on Thursday, 13 July 2023 at 11.00 a.m. Full details of the meeting and the resolutions that will be put to shareholders are set out in the enclosed Notice of Annual General Meeting (the “Notice”).
Arrangements for the AGM
I am pleased to announce that shareholders will be able to attend the AGM in person. Shareholders who attend the meeting will be able to submit voting instructions and ask questions directly.
In the event that the format of the meeting changes following the publication of this Notice, for example through the reintroduction of government restrictions on public gatherings or other social distancing measures, we will update our shareholders as soon as reasonably possible. Please monitor our website www.renewi.com and regulatory news services for any updates.
Director Changes
I would like to take this opportunity to introduce and welcome a new Non-Executive Director, Katleen Vandeweyer, who joined the Board on 1 December 2022. Katleen brings a breadth of skills, experience and knowledge to the Board; she is also Chair of the Audit Committee and member of the Nomination Committee. As Katleen was appointed during the year she will be standing for election at the AGM together with the rest of the Board who will be seeking annual re-election. Their biographical details can be found on pages 4 to 5 of this circular.
Shareholder engagement and questions for the Board
The Board considers it important there are opportunities to listen to views of shareholders and give them the opportunity to ask questions of the Board beyond the formal business of the AGM. We have published the presentation of our 2023 results on the Company’s website, which can be found at: www.renewi.com/en/investors/investor-relations/reports-and-presentations. This gives shareholders the opportunity to hear directly from our Chief Executive Officer, Otto de Bont, and our Chief Financial Officer, Annemieke den Otter, as well as hearing the answers to various questions raised during this presentation.
In addition, shareholders are invited to ask questions of the Board ahead of the AGM. These should be sent to: [email protected] no later than 11.00 a.m. on Tuesday, 11 July 2023. When submitting your question, please include your Shareholder Reference Number (‘SRN’) which can be found on your Form of Proxy or Share Certificate. The Board will seek to respond to all questions and anticipates publishing questions and responses on the Company’s website at: www.renewi.com/agm2023.
Actions to be taken in respect of the AGM
In order to vote by proxy you should complete a Form of Proxy and return it to our Registrar by post at the address stated on the form. In order for your Form of Proxy to be considered, the Registrar must receive it no later than 11.00 a.m. on Tuesday, 11 July 2023. Alternatively, you may vote or appoint a proxy electronically at the Registrar’s website, www.investorcentre.co.uk/eproxy, provided that the Registrar receives your voting or proxy instructions by 11.00 a.m. on Tuesday, 11 July 2023. Whether or not you intend to attend the meeting in person, you are recommended to submit your voting instructions in advance of the AGM. This will not prevent you from attending and voting at the meeting in person should you so wish.
Shareholders holding shares in CREST may appoint a proxy through the CREST system in accordance with the instructions set out under point 5 on page 9 of this circular. Shareholders holding their shares through Nederlands Centraal Instituut voor Giraal Effectenverkeer BV (‘Euroclear Nederland’) may vote by proxy in accordance with the instructions set out under point 6 on page 10 of this circular.
Recommendation
The Board considers all the resolutions to be proposed at the AGM are in the best interest of the Company and its shareholders as a whole and the Directors unanimously recommend you give them your support by voting in favour of the resolutions, as the Directors intend to do themselves in respect of their own beneficial holdings.
Yours faithfully
Ben Verwaayen
Chairman
THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION.
If you are in any doubt as to what action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other professional adviser authorised pursuant to the Financial Services and Markets Act 2000 if you are in the UK, or from another appropriately authorised independent professional adviser if you are outside of the UK. If you have sold or transferred all of your shares in Renewi plc, please ensure that this document is passed to the person through whom the sale or transfer was effected for transmission to the purchaser or transferee.
Renewi plc, Enigma, Wavendon Business Park, Ortensia Drive, Wavendon, Milton Keynes, Buckinghamshire,
England MK17 8LX, www.renewi.com
Registered Office: 16 Charlotte Square, Edinburgh EH2 4DF Registered in Scotland no. SC077438